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Cost Purchase Manager · Accountant · Owner
Did we pay this bill twice?
A supplier sends the same bill in two months. The second one gets paid because nobody could check quickly.
TodayPurchase orders live in one file, goods receipts in another, bills in the accountant’s drawer. Matching them is a weekend job, so it is not done.
In Builders ERP
- A requisition from the site becomes a quotation, then a purchase order.
- The store records the goods receipt against that order.
- The supplier bill is matched to the order and the receipt before it is entered; a duplicate bill number is refused.
- Payments above the limit you set wait for the owner’s approval, on the phone.
ResultA bill is paid once, for goods that actually arrived, at a price that was agreed. Big payments never move without you.